In this article
A certificate of good standing is a short document from the state that says your LLC exists and has kept up with its filings. Banks, lenders and other states often ask for one. This guide explains what it is, why you might need it, and how to get it. To form an LLC and keep it in good standing, see our LLC formation service.
What it is
The state's business office, usually the Secretary of State, issues it. It confirms that the LLC is registered, that its required reports and fees are up to date, and that it has not been dissolved. Some states give it another name, such as a certificate of status or a certificate of existence. They mean the same thing for most purposes.
When you may need one
- Opening or keeping a bank account. Many banks ask for a recent one. See US business bank account.
- Registering in another state. A company that works in a second state usually has to show it is in good standing in its home state.
- Applying for a loan, a licence or a contract. The other side wants proof that the company is in order.
- Selling the company or adding an owner.
- Using the company abroad. A foreign bank or office may ask for it, sometimes with an extra certification called an apostille.
How to get one
- Find your state's Secretary of State website and search for your LLC.
- Request the certificate online, by mail or by phone, as the state allows. A small fee usually applies.
- Download it, or have it sent to you. Ask for a recent one, because banks often want one issued in the last 30 or 90 days.
What puts an LLC out of good standing
- A missed annual report or annual tax, such as the reports in Florida.
- A lapsed registered agent, so the state has no one to send notices to.
- Unpaid state fees.
An LLC that falls out of good standing can usually return by filing the missing reports and paying what is owed. If the state has already dissolved the company, a reinstatement may be needed.
How to keep it simple
- Put the state's report and renewal dates in a calendar.
- Keep your registered agent and your email up to date with the state.
- File early, not on the last day.
Frequently asked questions
Is it the same as the formation document?
No. The formation document creates the LLC. The certificate of good standing is a later proof that it is still active.
Does it expire?
The certificate has no fixed expiry, but whoever asks for it usually wants one issued recently.
Can a non-resident order one?
Yes. It is a public record, and any owner or agent can request it.
This is general information, not legal advice. Names, fees and steps differ by state, so check the state's own website.
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Written by the Jupiter Filing team
Jupiter Filing helps founders from any country form and run a US company online: formation, EIN, registered agent and yearly compliance. This guide is general information, not legal or tax advice.
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